E-Meetings and Remote Voting

When deciding to vote on important issues, it’s crucial that board members are capable of participating regardless of whether or not they’re physically present. Online voting is becoming more popular with boards. To be successful, you need the appropriate procedures and rules in place for electronic meetings and remote voting.

Traditional voting procedures include displaying hands or saying ‘yes’ or ‘no in person during a meeting or via videoconference, via telephone or by unanimous written consent. Many companies use board management software to simplify electronic voting and to ensure high security. Email voting is not secure and it can be difficult to get your board members to respond in a timely manner.

If you want your board members to to vote remotely, they need to be allowed to vote at a time that is convenient for them. If you have the right technology, you can allow your board members to vote on their own devices.

To ensure that you’re providing your members with a safe and secure environment, you should use an online board portal that’s encrypted to safeguard sensitive data. Also, you should use a platform that allows participants with the option to control who can see their votes, and who can see other participants’ votes. This reduces the possibility of malicious or inappropriate conduct by people who are not part of your organisation.

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