How to Organize Data Protection

It’s important to organize your plan for protecting your data to stay current with latest regulations and best practices. A well-designed plan will inspire confidence in your employees and customers while avoiding costly fines.

A well-designed data security strategy starts with a thorough assessment of the data within your company. This allows you to contactdataroom.com/data-privacy-vs-data-protection/ categorize information by kind, location and accessibility. For instance, certain types of information are more sensitive than other types such as personal health information (PHI) and credit card or financial details. You can then prioritize security measures depending on the information’s importance and sensitivity.

Determine the employees who have access to your network. This includes employees at branch offices, contractors who support your network, and as employees who work remotely and utilize devices like digital copiers, scanners for inventory and smartphones. You should consider restricting access to what is necessary for their job, such as keeping credit card information only when it is required.

Make sure that your facilities are equipped with cameras with motion sensors and night vision, which can identify illegal entrants to file servers, archives or backups. It can also help in catching people who take pictures of whiteboards or monitors that contain confidential information, as well as for identifying employees who haven’t properly logged out.

It is also essential to communicate your policies as well as your company’s values, procedures and policies effectively. Instruct your employees to spot cybersecurity threats, including fraudulent phishing schemes that target passwords, and encourage them to report any suspicious activities.